On-site headshot photography station for conferences & corporate events.
Event Headshot Station in Denver
Professional On-Site Headshots for Conferences, Corporate Events & Trade Shows
Bring unforgettable value to your next event with the Denver Headshots Event Headshot Station — a professional, on-site photography experience that helps attendees walk away with something they’ll actually use: a high-quality, professional headshot.
Our Headshot Station is a turnkey solution that adds sophistication, engagement, and lasting brand impact to your conference or corporate gathering.
Why Add a Headshot Station to Your Event?
Offering professional headshots at your event creates an immediate buzz and adds tangible value for attendees. Everyone leaves with a polished image they can use for LinkedIn, company profiles, or speaking engagements — and they’ll remember the brand that made it possible (you!).
Our Event Headshot Station is ideal for:
Corporate Conferences
Trade Shows & Conventions
Company Meetings & Retreats
Networking Events
Professional Development Seminars
Each station is designed for high throughput and efficiency, without compromising on lighting, posing, or quality.
What’s Included in Every Headshot Station
Professional Photographer – Expertly guiding each guest for flattering, confident results.
Fully Equipped Studio Setup – Background, lighting, and camera gear optimized for on-site environments.
Instant Image Capture & Review – Attendees can view and choose their favorite photo on the spot.
Professional Retouching – Each selected image receives expert retouching for a natural, polished look.
Private Online Gallery Delivery – Fast, organized digital delivery to each participant.
Touch-Up Station – Mirrors, styling tools, and finishing touches before photos.
Custom Branding Options (Optional Add-On) – Logo overlays, branded email delivery pages, and backdrops available.
We handle all setup and logistics, so your team can focus on hosting the event while we create a premium experience for your guests.
Why Companies Love Our Event Headshot Station
Creates instant engagement. Lines form naturally as people get excited about their new professional headshots.
Boosts event ROI. Attendees perceive real value — and associate it with your brand.
Professional, seamless setup. We bring everything needed for a smooth, efficient workflow.
Scalable for any size event. From 50 to 700+ attendees, our team adapts to your schedule and flow.
Trusted by top companies across the Denver Metro Area. Corporate clients rely on our expertise to deliver consistent, high-quality results every time. View our 5 Star Reviews!
How It Works
Request a Custom Quote – Tell us about your event size, location, and schedule.
We’ll Design Your Setup – Choose from backdrop options, branding, and optional add-ons.
Event Day Execution – We handle everything from setup to tear-down and ensure each attendee gets a great shot.
Digital Delivery – Attendees receive their headshots via email within days of the event.
Book the Event Headshot Station
Ready to add the ultimate value to your Denver conference? Contact us today to receive a custom quote for your upcoming event.
Perfect for conferences, trade shows, or professional networking events.
Serving Denver and the surrounding metro area.
Should I offer an Event Headshot Station at my conference or corporate event?
If your attendees are professionals who use LinkedIn, company websites, speaker bios, or media features, an Event Headshot Station is absolutely worth it. It adds tangible value to your event, increases attendee satisfaction, and gives people something useful they can take with them — not just another tote bag.
👉 Thinking about adding real value to your event?
Reach out to see if an Event Headshot Station fits your audience and schedule.
What exactly is an Event Headshot Station?
An Event Headshot Station is a pop-up, on-site photography studio set up inside your event space. It includes professional lighting, a clean backdrop, and a streamlined workflow so attendees can receive a high-quality, professional headshot during the event without leaving the venue.
👉 Want a polished, professional experience without disrupting your event flow?
Request availability and pricing here.
Is an Event Headshot Station worth the investment for event organizers?
Yes — especially for conferences and professional gatherings. Event Headshot Stations elevate the perceived value of your event, increase engagement, and are often cited by attendees as one of the most memorable and useful offerings. They also encourage networking and keep people onsite longer.
👉 Curious what this could look like for your specific event?
Let’s talk through your goals and audience.
How long does each headshot session take?
Each session typically takes 3–5 minutes per person. The process is efficient, guided, and designed to keep lines moving while still producing a flattering, professional result.
👉 Hosting a tight schedule or high-volume event?
I’ll help you plan timing so everything runs smoothly.
Do attendees get to choose their headshot?
Yes. Attendees select their favorite image from a small, curated set. This ensures they leave with a headshot they actually like and feel confident using — which dramatically increases satisfaction.
👉 Want attendees walking away excited instead of uncertain?
This selection process is built into the experience.
What does each attendee receive?
Each participant receives:
A guided professional headshot session
Image selection
One fully retouched, high-resolution digital headshot
Easy online delivery for immediate use
Additional images or upgrades may be available depending on your event package.
👉 Want to customize what’s included for your attendees?
I’m happy to build a package that fits your event.
What kind of equipment and setup do you bring?
I bring a complete mobile studio — professional lighting, backdrop options, camera gear, and tethered shooting. The station is clean, modern, and designed to look at home at upscale conferences and corporate events. All I need is a small footprint and access to power.
👉 Wondering if your venue space will work?
Send me a quick note — I can advise you right away.
How many people can you photograph during one event?
Depending on your event length and structure, I can photograph anywhere from 25 to 100+ attendees in a single day. Larger events can be supported with advance planning to ensure a smooth experience.
👉 Not sure how many people you want photographed?
I’ll help you estimate based on attendance and timing.
How far in advance should we book an Event Headshot Station?
Booking 4–8 weeks in advance is recommended, especially for conferences and multi-day events. This ensures availability and allows time to plan logistics properly.
👉 Have a date in mind?
Reach out early to secure your spot.
Is this the same as a personal branding session?
No. Event Headshot Stations are designed for speed, consistency, and efficiency — usually one strong headshot per person. Personal branding sessions are longer, more customized, and include multiple looks and creative direction.
👉 Need both event headshots and executive portraits?
I can help you plan the right mix.
How do we get started?
Simply contact me through this page to check availability and pricing. I’ll help you determine the best setup based on your event size, audience, and goals.
👉 Ready to add a high-impact experience to your event?
Let’s start the conversation.
Your Questions, Answered
What People Are Saying
“Kellie provided headshots as part of a conference I attended… she had close attention to detail and clear guidance walking me through poses that resulted in the most natural and flattering headshots I’ve ever taken.”
“wonderful to work with…friendly, supportive, professional, and encouraging. I don't love having my picture taken, but Kellie made it enjoyable, fun, and easy. The results were terrific. I highly recommend.”
Bring a Professional Headshot Experience to Your Event
Your attendees already expect great content, meaningful connections, and a polished experience.
An Event Headshot Station adds something tangible — a professional headshot they’ll actually use long after your event ends.
Whether you’re planning a conference, leadership retreat, or networking event, this is a simple way to elevate your event and deliver real value.
Why Event Organizers Choose a Headshot Station
A memorable, high-value experience attendees appreciate
Quick, efficient sessions that don’t disrupt the event flow
Professional headshots delivered with minimal logistics
A polished offering that reflects well on your brand and organization
Let’s See If This Is a Fit for Your Event
Every event is different. The best results come from matching the headshot station setup to your schedule, space, and audience size.
👉 Check availability and pricing
👉 Ask a quick question about logistics or timing
👉 Get help estimating how many attendees can be photographed
Not sure yet? That’s okay — a quick conversation will tell us if this makes sense for your event.
Event Headshot Station FAQs
How far in advance should I book a Headshot Station?
Because event dates fill up quickly, I recommend booking your Headshot Station at least 4–6 weeks in advance. This allows time to coordinate details like your event layout, power access, attendee flow, and any custom branding or touch-up stations you’d like to include.
For larger conferences or multi-day events in Denver or Lakewood, booking early also ensures we can provide additional photographers or staff as needed. If your event is coming up soon, reach out anyway — I’ll do my best to accommodate last-minute bookings when my schedule allows.
How many people can be photographed during an event?
Each Event Headshot Station is designed for efficiency and quality. Depending on your schedule and flow, we typically photograph 30 to 60 people per hour with one photographer.
For larger conferences or high-volume events, we can scale with multiple stations or additional photographers to accommodate hundreds of attendees each day. Every participant receives the same level of professionalism, posing guidance, and expert lighting to ensure a consistent, high-quality result.
What do you need from the event venue to set up the Headshot Station?
The Headshot Station is a self-contained studio setup that fits comfortably in most event spaces.
All we need is:
A 10x10-foot space (minimum) with access to standard power
A nearby table for laptop and gear setup
Reasonable proximity to foot traffic so guests can find the station easily
If your venue has unique lighting or layout considerations, I’m happy to review the space in advance to ensure a perfect setup. My goal is to make the experience seamless for your team, your attendees, and your event planner.